Top 9 data collection tools that help take sensible decisions

Top 9 data collection tools that help take sensible decisions

Data collection on the relevant information can improve your business workflow. However, you may find the data collection process time-consuming and costly but proper strategies can make it easier.

Data collection is the process of gathering and measuring information on variables of interest, in an established systematic fashion that enables one to answer stated research questions, test hypotheses, and evaluate outcomes.

There are many different ways to collect data and figure out what it means. Surprisingly, most of them are built around a basic set of ways for gathering data. Also included are interviews, document analysis, focus group talks, observation, photography, video, surveys, questionnaires, and case studies.

With the rise of electronic media and the internet, it is now easy to gather information from online sources and use it for further study and decision-making. Today, we’ll show you how to use tools for data gathering that make it easy to gather different kinds of data.

What are data collection tools?

Advanced analytics data driven business

Data collection strategies refer to the plans and approaches employed to collect and gather data in systematic ways, such as a paper questionnaire or computer-assisted interviewing system.

Here are some data collection strategies used by the Data Collection Tools-

  1. Interviews
  2. Questionnaires
  3. Case Studies
  4. Usage Data
  5. Checklists
  6. Surveys
  7. Observations
  8. Documents and records
  9. Focus groups
  10. Oral histories

Moreover, Different Data Collection tools use different techniques as their working principles, and not all the tools are capable of functioning with all these techniques. These tools were developed especially for gathering specific types of information by applying individual data collection methods.

Types of data collection methods

Now depending on the problem statement, the data collection method is broadly classified into two categories-

  1. Primary data collection method
  2. Secondary data collection method

Primary data collection method

Above all, primary data collection is the process of gathering raw data by researchers directly from main sources through surveys, interviews, or experiments. Now, it can be further classified into two categories-

  • Quantitative Data Collection Methods
  • Qualitative Data Collection Methods

Qualitative data collection methods: Qualitative research methods usually work based on non-quantifiable elements such as the feelings or emotions of the researcher. It doesn’t require any mathematical calculation to collect any numerical data. For instance, an example of this method is an open-ended questionnaire.

Qualitative Data Collection Methods:

Quantitative data collection methods: Quantitative methods use mathematical calculations to deduce useful data and present it in numbers. For instance, you can fill out the questionnaire with closed-ended questions. It produces figures after mathematical calculation. Also, methods of correlation and regression, mean, mode, and median.

quantitative data collection tool

Secondary data collection method

Secondary data is the type of data that has already been collected by another person or organization for a different purpose, e.g., reporting or research. You can collect this data from magazines, newspapers, books, blogs, journals, etc.

In the Secondary Data collection process, you have all the data available that someone has analyzed before. Compared to primary data collection, this is much less expensive and easier to collect. It may be either published data or unpublished data.

Secondary data sources for published data include-

  • Government publications
  • Websites
  • Public Records
  • Historical and statistical documents
  • Business documents
  • Technical and trade journals
  • Podcast

Secondary data sources for unpublished data include-

  • Diaries
  • Letters
  • Unpublished biographies

However, depending on your area of research, opportunity, niche type, and ultimate project goal you can pick any of these data collection methods to make some productive decisions.

Benefits of data collection tools

Benefits of Data Collections Tools

Once you get your hands on the right tool for online data collection, you will start seeing what you have missed. The reach of these tools is so incredibly extensive, that it’s hard to recognize their potential when you don’t have a system in place.

Below, we are going to take a look at some of the many benefits such data analytics tools offer businesses of all types and at any stage.

Analyzing the performances

As an entrepreneur, it’s important to not only collect data but also analyze and use this data in innovative ways for performance analysis. While the data can be found in many places, the challenge here is gathering reliable data that works towards helping your business grow and develop its quality output.

To do this, data collection tools play a vital role in yielding accurate results, quicker solutions, and business insights that will propel your business further!

Studying the customers

There’s a reason why companies like Facebook and Google collect data to study their customers. It can be helpful when you want to know what your customers are looking for. These two companies aren’t alone in their quest for data.

Any business that wants to grow wants information, which means that there is now a gold rush of sorts happening with everyone trying to get more data than the other guy by way of social media and other avenues.

What the tools out there for collecting and gathering data can do is way more than just give you more customers. They can help you understand and study your customers, who may prove invaluable down the line as you move your business forward.

Seeking problem solutions in business

If any campaign doesn’t go as per your expectations and ends up not working well in the market, even with all of the efforts put into it, you can deploy scraping or data collection tools to help you analyze why this may have happened.

And that’s important so that if there is any particular area where a product can be improved or modified before being re-launched or replicated, your time and money aren’t wasted by repeating something time after time that doesn’t get the desired result.

At this point, analysis of data helps you paint a more clear picture of what happened and what went wrong so that you know where things went awry previously.

What to consider before choosing a data collection tool?

When your business relies on data, selecting the perfect data collection tool or software is crucial. Above all, you need a perfect platform to collect real-time data and run a comprehensive analysis that fuels your decision-making process.

Consider the following attributes before utilizing a data collection tool:

  • Variable Type: Consider the type of information you want to collect, your research niche, and the ultimate objectives of the research.
  • Study design: Select the approach you’ll follow to collect this information.
  • Data collection technique: Decide techniques and tools you prefer to collect data
  • Sample data: Decide the place you want to collect data. This actually refers to the population to be sampled. Also, figure out which part of the population will be included in your investigation.
  • Sample size: Consider how many subjects you want to include in your study
  • Sample design: Also, think about the way you’ll select the sample

The top 9 best data collection tools that make your analysis better

A list of popular data collection tools includes the following-

  1. GoSpotCheck – best for gathering field data
  2. Forms on Fire – best for digitizing forms
  3. Repsly Mobile CRM – best for customer data
  4. Fulcrum – best for mobile data collection
  5. SureTriggers – Best for Collecting Data Automatically
  6. Zonka Feedback – best for customer feedback
  7. QuickTapSurvey- best offline survey app
  8. FastField – best for data presentation
  9. SurveyMonkey – best for surveying

1. GoSpotCheck – best for collecting field data

best for collecting field data

If field data is the driving force of your business, you can use GoSpotCheck to collect and analyze real-time information and make some quick analyses. In addition, it allows insight into all the situations traceable, which helps to understand the current status of the sales force and plan for improvement.

Moreover, this tool is incredibly helpful for your field team and sales representatives to get reports and detailed perceptions in real-time. Also, the platform enables your team to collect data and complete tasks during fieldwork.

A few amazing features of GoSpotCheck are-

  • User-friendly mobile data collection app
  • Field-first CRM helps you keep up-to-date account information
  • Ability to capture photos & analytics to provide better context and increase marketplace visibility
  • Advanced reporting using charts, and graphs
  • API/Integration ready
  • Content distribution to share knowledge with your team

2. Forms on Fire – best for digitizing forms


Firstly, Forms On Fire is a cloud-based data collection tool built to digitize forms. Moreover, this is one of the simplest data processes on the market and helps you streamline your workflow and data collection process. This platform has introduced an easy yet effective way to acquire essential data and analyze it further.

In addition, in order to make data collection simpler, it supports many powerful features like exquisite form design, great analytics, and many more. Also, you’ll get 750+ third-party integrations that can send or receive data efficiently between systems such as Microsoft, Google, Amazon, Zapier, Dropbox, a Custom API, etc.

A few amazing features of Forms on Fire are-

  • Both online and offline versions are available
  • Easy to capture analytics and generate reports
  • Form designs are aesthetically appealing
  • Supports drag-and-drop features
  • Empowers your everyday work by covering pre-designed routing to rules-driven and user-defined workflows
  • Real-time notification

3. Repsly Mobile CRM – best for customer data

best for customer data

Repsly is an all-in-one field management tool that fits small to medium-sized businesses in a range of big industries as well. Therefore, it makes data mining in the field absolutely easy and effortless.

Moreover, this cloud-based CRM application supports almost everything that your teams need to collect and analyze data in fields.

Moreover, admins get a strong grip and detailed insights into their team members’ activities. From the dashboard, they can keep a bird’s eye on everything in one place including sales reps and customers.

A few amazing features of Repsly Mobile CRM are-

  • Customer information and history at the fingertips
  • Fully-customizable mobile forms
  • Device integration, alert notification, and mileage tracking
  • Auto transformation of field data into reports
  • Comprehensive scheduling and reminders
  • Real-time visibility into your brand and your competitors during order management
  • One streamlined system to manage everything in the field – from team management to data collection and reporting.

4. Fulcrum – best for mobile data collection

best for mobile data collection

Fulcrum is great for mobile data collection and is even compatible with iOS and Android. Moreover, it has robust features for data collection, even if you need no additional training. Also, it lets you quickly design custom forms and perform field data collection directly from an Android or iOS app. Above all, it easily syncs to the cloud.

In addition, it empowers users to capture sustainable data both in the field and in the office. Though Fulcrum isn’t a free tool, the subscription plans are kind of reasonable.

A few amazing features of Fulcrum are-

  • Ability to collect and input data both online and offline
  • Real-time access to the data makes decision-making faster
  • Automatic location capture feature- your collected data will automatically tag with a GPS location coordinate
  • Ability to use base maps from online or offline sources.
  • Able to collect signatures and capture barcodes, photos, video, and audio
  • Available API to build your own integrations with other apps.

5. SureTriggers – best for collecting data automatically

best for collecting data automatically

SureTriggers is a robust automation platform that facilitates seamless data exchange between different software and applications, streamlining workflows and tasks. It’s an exceptional tool for data collection due to its ability to automate data capture processes across various sources and channels.

For instance, in an e-commerce context, SureTriggers can automatically collect customer information, order details, and purchase history from a WooCommerce store and integrate it with a CRM system or simply collect all the data in Google Sheets.

It ensures accurate and up-to-date customer profiles without manual data entry. With its versatile integration capabilities, SureTriggers eliminates human errors, accelerates data accumulation, and creates a comprehensive dataset for businesses to analyze, enhancing decision-making and improving customer experiences.

A few amazing features of SureTriggers:

  • Seamlessly connects and integrates data from various sources, such as websites, applications, databases, and APIs, ensuring a comprehensive dataset.
  • It captures and updates data instantly as events occur, maintaining the accuracy.
  • Eliminates manual data entry by automating the process of gathering and inputting data.
  • Connect hundreds of applications with each other seamlessly. 
  • Design personalized data collection workflows based on specific business needs.

6. Zonka Feedback – best for customer feedback

Best for Customer Feedback

If you’re looking for a data collection tool to capture your customers’ data, Zonka is the way to go. Firstly, Zonka Feedback is a perfect tool for collecting feedback from customers and employees with stunning CSAT, CES, and NPS surveys and actionable insights. So that you can use them for further improvement and sustainability.

However, the feedback forms are designed to collect customer data effortlessly and analyze it to generate some concrete ideas. Above all, the form is flexible and easily customizable.

A few amazing features of Zonka Feedback are-

  • An easy and faster way to set up your surveys
  • Easy customizable, and catchy survey form design
  • Capture data even offline
  • Get real-time reports, email digests & instant alerts for new feedback, and low score
  • Available integration with Zapier, Twilio, Plivo, custom APIs & more.
  • Supports more than 30+ languages.

7. QuickTapSurvey- best offline survey app

best offline survey app

QuickTapSurvey is a popular tool to create beautiful surveys and forms in minutes. It lets you capture data anywhere, even offline. This proactive platform is suitable for lead capture, in-person surveys, customer feedback, research, audits, and interactive kiosks.

A few amazing features of QuickTapSurvey are-

  • Capture leads with all the details like address, contact number, email, etc.
  • Online or offline data collection using iOS and Android devices
  • More than 35 survey question types are available
  • Designed for both desktop and mobile data capture
  • Automated Alerts and notifications based on the data you collect
  • Powerful integration with partners like Zapier, MailChimp, Salesforce, and more.

8. FastField – best for data presentation


You’ll find almost all the data collection features in FastField that are available in other tools. But what sets this tool apart is its ability to instantly translate extensive data sets into easily understandable visual graphs and charts.

FastField comes with a good collection of readymade templates. The app can instantly process uploaded data into the template you choose. You have the flexibility to export the data in various formats, including Word and PDFs.

A few amazing features of FastField are-

  • Easy to create any survey, form, checklist, and inspection forms
  • Create and track key performance trends, statistics, and indicators
  • Create responsive forms for all device types
  • Help collect data from the remotest locations without internet
  • Allow to capture photos from your camera, saving necessary attributes

9. SurveyMonkey – best for surveying


SurveyMonkey is a globally recognized data collection tool used by both individuals and business organizations in research activities. It’s a platform that provides various question types by which you can conduct surveys easily.

You can create MCQ and open-ended questions with this tool. Also, you can generate survey reports and visualize them with eye-catching graphs and charts. You can share these reports with your team members and stakeholders.

A few amazing features of SurveyMonkey are-

  • Provides a good collection of readymade templates to start data collection
  • Integrations with Slack, Microsoft Teams, and Salesforce
  • Has advanced reporting options and flexibilities
  • Hosts a comprehensive library of pre-written questions
  • Easy to use for retail stores, conferences, and trade shows

Importance of data collection

Importance of data collection

There might be numerous reasons behind data collection. Here is a breakdown to explain the importance of data collection:

  • Ensure the integrity of the research question is followed properly
  • Minimize the errors from the final output
  • Minimize the risk of errors in decision-making
  • Make fruitful decisions with accurate data
  • Save the researcher’s time and funds
  • Create evidence for a new idea, change, innovation, etc.

And using the right data collection tool you can facilitate the process of data collection in a simple yet effective way indeed.

Collect data for all your essential decision-making

Data collection is a systematic approach to gathering relevant information about a specific topic from different sources.

Although there are many powerful data collection tools that can be used to collect and analyze information. Most of them are based on the same core set of methods or techniques. However, depending on the research criteria and user base you can tailor a data collection tool to reach a specific goal.

So, what type of data collection tool you’re using for your business? Share your experience and feedback with us!

8 thoughts on “Top 9 data collection tools that help take sensible decisions”

  1. It’s a sensible piece of writing. I really appreciate the descriptions of primary and secondary data which is plainly written and easy to understand.
    Thanks for this master piece.

  2. Nice piece of article which clearly depicts data collection tools which is very handy and helpful.
    Thanks for sharing

    • Hey Dhananjay

      Thanks for reading our article and your kind words. Stay tuned and check out our other articles for more!

  3. Fantastic list on data collection tools! I was familiar with a couple, but you introduced me to some new ones. Your breakdown of each tool’s strengths was super helpful. I’ve been using the third one you mentioned, and it’s great. Thinking of trying out others based on your insights. Keep the good stuff coming!


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