ERP System Implementation Phases: Steps for Proper Application

ERP System Implementation Phases: Steps for Proper Application

One of the most well-known Irish myths is about finding a pot of gold at the end of the rainbow. If you’re unaware, here’s the whole story summed up in a few words. Once there was a time, the Vikings lived in Ireland who were engaged in looting and plundering up to their heart’s content.

Next up, they used to bury those ill-gotten treasures all over the countryside, and at length, when the Vikings departed from Emerald Isle, they unintentionally left behind some of the booties. Finally, the Leprechauns found these pots of gold at the end of the rainbows.

Now, if you implement an ERP solution properly, you are likely to be able to find the pot of gold at the end of the day as the Leprechauns did. Previously we talked about pre-ERP implementation phases in detail. This article will be taking you through some more ERP implementation phases that you need to continue to execute in order to find the pot of gold.

Importance of Understanting ERP System Implementation Phases for Business Management

Importance of ERP system

An ERP system is a software application used to integrate all aspects of a business’s management, including the design and optimization of an organization’s processes. Implementing an ERP system seems like it would be simple, but the process consists of many phases. Some key steps to consider when implementing an ERP system are strategy designing, systems definition, functional design, process design, etc.

Every company has a different ERP system which can make for complex implementation. Achieving the goal of an effective implementation requires understanding the various components involved in the process, including the necessary risks and considerations, as well as a clear understanding of your needs. Following the phases in the right way enables the company to comprehend all these challenges and more much better.

Moreover, a successful ERP implementation requires an organization to be knowledgeable of all aspects of the process, from what they are getting themselves into to how they will use it. And following the proper implementation phases of ERP allows companies to grasp those critical elements of the strategy before it has been fully applied.

ERP implementations for businesses and organizations are essential in maximizing company efficiency. It requires careful planning, detailed industry knowledge, and close attention to detail. So apprehending the phases of an ERP system implementation beforehand streamlines this workflow significantly.

Also Read: Importance Implementing ERP System For Small Business

Implementation Phases To Consider in ERP System Application

ERP implementation phases

Research the Market to Find the Perfect Fit

Before streamlining your business with an ERP tool make sure to do thorough research on the existing ERP solutions out there in the market. Surprisingly, not all ERP applications can match your business needs.

As ERP veterans, we can say that most of the ERP solutions, even with the basic versions, come off with a potpourri of features that do not align with all of your business requirements. Rather, you will be paying for the features that you are not likely to use at all.

To get out of this, you must research ERP software that will ensure your business requirements and doesn’t provide anything that you will never need.

Employ a Team Experienced in ERP

hire experienced team members

No matter how much knowledge you have on anything, you can not replace your knowledge with experience. Moving forward, an experienced person on ERP tools knows all the nitty-gritty and the loopholes of the implementation process. That way he or she can effortlessly identify the bottlenecks and thus can adjust in accordance with your business demands.

If you do not have an experienced person on ERP, do not hesitate to hire a consultant to get things done in a smoother and faster way.

Expect Less in the Early Days

Supposing that you have implemented the ERP tool for your business. Now, you may be wondering why you can’t see any change. Not to worry! This is a very common scenario in most business enterprises that implemented an ERP solution for the first time.

In fact, the employees will need a few weeks so that they can get to know all the untapped resources of an ERP tool and can utilize them accordingly. Besides, with time, they can get accustomed to the user interface and functionalities and can do things faster than the early days of implementation.

Remember, the big changes are not going to happen overnight.

Make Sure the ERP Is Well Documented 

Documented ERP system

It doesn’t matter which type of ERP system you are deploying in your business. What matters most is the fact that “Does the ERP that you implemented is well documented?”. Now, it is quite normal that as a user, you will be facing a few features difficult to use. In this case, you can take help from the official documentation from the ERP provider you chose.

Some of the ERP solutions also publish tutorial videos from which you can sort your troubles out with all but no effort.

Keep the System Updated

As the ERP ecosystem is evolving continuously, the ERP solution providers may continuously enhance the functionalities with constant updates. In this regard, you may get updates over the air (OTA).

Therefore, never forget to update your ERP tool not just to find out the pot of gold but to retain it.

Always Explore and Learn the System

Last but not least, you will continuously have to keep learning from your mistakes arising from the day to day usage. In addition, you should always check out the untapped facets of the solution.

Always remember that you may miss the pot of gold just because you are missing a simple feature or maybe you are not aware of that feature.

Follow The Phases Properly To Stay One Step Ahead In ERP System Implementation

ERP system implementation

As we said in the above ERP implementation steps, you will not be getting any significant ROI in the early days. But after implementing the ERP for a couple of months, you will be experiencing the pot of gold in the form of increased efficiency, reduced costs, properly met deadlines, and above all more retained customers.

As mentioned, ERP system implementation is a careful process that requires careful planning, patience, and the ability to take your time.

Planning is an important phase in ERP implementation because it prevents hiccups later on, but patience is crucial. Don’t be fooled by the excitement of implementing an ERP system; ensure you give yourself enough time to plan & succeed with your project.

Also remember, all you need to do is take these points into your equation prior to implementing your preferred ERP solution. Another thing is that don’t just stop after implementation but keep yourself updated with the system and the ERP trends.

Finally, we wish you the best of luck to find the pot of gold after proper ERP system implementation following the key phases discussed in this post today.

By the way, do you wish to implement a complete ERP solution for your business? Then you may

What implementation phase of ERP did you think was the most important one to follow? Let us know your thoughts and feedback in the comments below.

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