Are you dealing with a lot of projects at the same time? Are you tossing and turning at night with the stress of multiple projects? Yet you can not make the head or tail to manage your teammates more efficiently to get the best out of them? This is when you might find a reliable project management software for WordPress more than handy.
And it’s high time you realize to automate or document your project activities utilizing the right project management software in your WordPress site. But how can you choose the right project management solution from a seemingly endless list of project management tools from the market?
In today’s post, we will show you the best possible ways to choose the right software for your business project management.
The evolution of project management and its software over the years
The organizational style of project management has evolved a lot over the years. Along with changing company culture, leaders are now working to empower their employees to be more independent and self-sufficient. With this goal in mind, great project management software is becoming more necessary than ever before.
Nowadays, all businesses are looking for the best free project management apps that will allow them to manage their projects efficiently. The trend is reaching new heights with the rise of innovative technologies being integrated into this field.
Not to mention that project management has become a cornerstone in the successful completion of projects, which has become harder and harder over the years. The complexity has increased, now a project requires more time and resources to be completed.
With more project-oriented businesses showing interest in utilizing project management software, there are various software solutions on the market that allow user to easily manage their tasks, employees, and projects efficiently.
Some project management software like WP Project Manager even delivers a new innovative way to manage projects. It provides you with all the options like scheduling, estimating, task management, resource management on one platform without breaking your pocket. Clearly, the evolution of project management style along with its utilization of software has come a long way making it an undeniable fact for the importance of project management software to be employed in every modern-day business domain.
Why do you need reliable project management software in WordPress?
The short answer is to increase efficiency and ease the way you manage your projects. Now. let’s begin with a graph showing the common pain points of the project managers revealed by Workamajig.
The above reasons are the main factors that typically hinder a project from being successful. Check out some more reasons.
Setting goals
You need to set goals or milestones for your projects otherwise your projects are more likely to fail. A project management application enables you to set goals or milestones effortlessly.
A lack of clear goals is the most common factor (37%) behind project failure, according to executive leaders.
Finishing projects on time
You cannot win the hearts of your clients unless you complete your projects on time. This is where project management software can come to the rescue with proper time tracking.
Only 37% of teams in the U.K. reported completing projects on time more often than not.
Replacing the traditional spreadsheets
A spreadsheet is a great tool to record, monitor, and adjust your project activities. But the problem is that it is not dynamic enough to save your time. For example, if you are to mark a task done, you will manually need to write it everywhere which is a setback to the way of managing agile projects.
Between 2015 and 2016, the percentage of organizations using a spreadsheet to manage their Agile projects decreased from 74% to 67%.
Communicating with peers easily
When it comes to project management, communication is the most wanted utility for a project manager. What if an employee from a business team has to go to the developers frequently just because of a “Yes or No” query? Definitely, a great way to waste valuable and productive time!
59% of U.S. workers say communication is their team’s biggest obstacle to success, followed by accountability (29%).
Monitoring the activity of your team mates or employees
A Project Manager solution is a great way to know who is working on what. With a full-fledged task management dashboard, you can also get a graphical view of the activities happening inside your team.
How to choose the right project management software for WordPress?
Before choosing the right project management tool, you may need to pinpoint your business’s pain points by yourself or with the help of professionals.
After reading this short guide, we hope you will be able to align your business needs with the right project management tool.
1. Invoicing or budgeting
Regardless of the project type that you are working on, you must create an invoice for your clients. A good project management system supplements invoicing or budgeting features by facilitating project rates with hourly and contractual rates into the mix.
2. Powerful security system
Even if you aren’t dealing with particularly sensitive information, you will want to keep your work safe and secure at all times.
Whether you are using an offline or online project management application, you must think about the security issues before it gets too late. Even if you are using an awesome project management application, you might end up with a leak of sensitive project information by ambushed hackers.
3. Online access through mobile device
As internet-based software is becoming more popular and prevalent these days, people are gradually quitting desktop-based applications and adopting cloud-based solutions to make their life easier. And this is no exception when it comes to project management.
Suppose, one of your beloved family members is out of sorts and you need to take him/her to the hospital. But you have to deal with a very important meeting. What will you do?
If you depart your office for your beloved, you are going to lose a great business opportunity. On the other hand, if you are attending the meeting, you are putting your beloved one at stake. Trapped on the horns of a dilemma, right?
Luckily, the online-based project management solutions can really save your day by allowing you to do both. You can communicate from your mobile device by email and discuss options.
4. Collaborating with team mates
Right from the start of your projects, you must communicate with your teammates to give and take messages and continue a discussion. This is pretty much a needed thing that could allow your team to give their best.
5. Intuitive user interface
A great management system does not confuse its users with a crappy and misleading interface. A well-developed user interface means you will have to spend less time getting used to using it.
It’s a bare necessity to reduce the training session for the users who are to use the solution.
6. Customizability
When it comes to managing projects there is no one size fits all solutions out there. You should place the project management tool in line with your organization’s needs. Thus, you must consider the customizability aspect of the solutions you are going to pick.
7. Privacy
In your projects, there might be a few private activities that certain users won’t want to show. A great project manager takes the opportunity to hide them using a good project management solution.
8. Ability to get integrated
Never settle with only the core features of a project management solution. Before buying a project manager you must know whether the application has extensions that will help you scale up in accordance with your needs further down the line.
9. Open source prerogative
90% of companies said that open source software increased efficiency, interoperability, and innovation. Use of open source software increased at 65% of companies in 2016.
Source: Black Duck Software
An open-source Project Management software lets you extend the functionality with raw codes with the help of hired programmers. So, keep in mind if a Project Management tool has open-source functionalities or not.
Pick a suitable software to step up your project management today
There is no way to deny the fact that, in order for project managers to be successful, they need an easy-to-use project management solution with features that fit their needs.
Therefore it’s crucial that project managers choose the software that is user-friendly and compatible with the tasks that they need to complete before getting it for all money. More essentially, when choosing a project management system, it’s important to consider what features are most important to you and your work beforehand rather than regret getting it afterward.
The right project management software can make a big difference in managing projects. It can boost productivity through the use of interactive dashboards, which provide crucial information at a glance. It can also help encourage team collaboration with features like shared work plans and calendars.
We recommend using WP Project Manager as your day-to-day project management solution for your business’s needs.
Having said that, before purchasing any project management software, you must examine its features or functions by trying its trial version. This is pretty helpful both for you and your team members. As an added bonus, you can take the opinion from your employees or teammates on whether the project management solution works for them or not.
