Accounting ERP

How To Use Accounting ERP System To Manage WooCommerce Store Details & Prepare Payslip

A smart ERP & Accounting system both are vital for the company’s growth. Especially, if you’re handling a WooCommerce store, it will help you to track customers’ data & manage employees at the same time. And why not, because it can save huge time & effort while preparing your company’s sales & employee salary report.

However, some companies prefer to have separate plans for adopting accounting & ERP. But, it depends on the company’s size, & capabilities. So they like to adopt different solutions to control their accounting & ERP system for various internal business activities.

But it may no longer be effective, nor even a smart idea. Because it might be quite costly and might break your bank if you need to adopt two distinct solutions for your business.

Sync all your customer data, order details with WooCommerce accounting & manage Online store better than ever

So this is where an accounting ERP system comes to play a vital role. Well, WP ERP has the integration with WooCommerce which can help to track order details, company’s accounts, and prepare salary sheets as well. Moreover, it gives your eCommerce business a proper structure to streamline and fulfill the company’s needs & goals.

Integrating WP ERP Accounting Module With WooCommerce

WooCommerce Accouting

As we said earlier, the WP ERP Accounting module has integration with WooCommerce. And it will let you merge all the WooCommerce details right on the WP ERP Accounting module with just a single click.

However, here are the following things that you’ll be able to perform after integrating the WooCommerce extension with your WP ERP Accounting system:-

  • Track WooCommerce orders into accounting sales
  • Adjust WooCommerce product with accounting products
  • Manage inventory with accounting inventory
  • Categorize with accounting category
  • And also you can sync customer over the WooCommerce and Accounting

Now you may have already realized how useful this integration is. Right? So let’s dive into the tutorial part about how you can simply manage your WooCommerce online store’s customers utilizing this integration.

How To Manage WooCommerce Customers Using WP ERP Accounting

Accounting ERP

To start managing your WooCommerce store details, contact lists, and sales tracks with the WP ERP Accounting module, you’ll need to fulfill some important requirements.

So here are the prerequisites that you need to install accordingly:-

Note: Do make sure that you have installed & activated WP ERP and WooCommerce on your site before using this extension.

However, you can check out the following video tutorial to know how to activate premium extensions of WP ERP.

👉 Here, we’ll show how you can sync contacts, order & product details, and sales transactions of your WooCommerce store right on the WP ERP Accounting.

Step 1: Customize general settings to start syncing

Well, as you’re looking to manage your WooCommerce store’s details with the Accounting system, first of all, you’ll need to customize some general settings.

So, to find the synchronization option navigate to WP Admin Dashboard →WP ERP →Settings →WooCommerce.

On the upper right side, you will see the WooCommerce tab. Click on it to see the settings related to it.

WooCommerce Sync

Step 2: Synchronize order & product data

In the synchronization settings, you will see a Synchronize Data button. Here you’ll get two types of synchronization. Sync order data & product data.

Sync

If you have already placed orders, then clicking the Synchronize button will instantly synchronize all your WooCommerce order & product related data with your WP ERP’s Accounting module.

Accounting ERP Product Synchronization Complete

Note: Please note, you need to have a WooCommerce order in your WoooCommerce plugin beforehand. However, it will not remove or delete your existing data. So don’t close the window until the process completes.

Step 3: Product view after the synchronization

After synchronizing the products from WooCommerce to WP ERP Accounting, all the products will show up here. And whenever you’ll add a product it will automatically sync all the products here.

So here is the existing products in the WooCommerce dashboard:-

Accounting ERP Product sync

To find the products in WP ERP Accounting, navigate to WP ERP>Accounting>Products & Services.

Accounting ERP Product sync

Note: Accounting module will also sync the product categories

Step 4: Synchronize order details

Let’s assume say you created the orders below from your WooCommerce store. Here actually what happens, if you enable the synchronization process, all your orders will be automatically stored in your ERP Accounting transaction area.

So here is the existing orders:-

Accounting ERP order sync
WooCommerce Orders

So after it is done with the synchronizing, you will find your order details in the ERP Accounting transaction area. To find it, navigate to WP ERP>Accounting>Transaction.

Accounting ERP order sync
Synchronized Order

Here, you will see all the latest WooCommerce order lists made by any customer. But the status will remain to wait for approval until the admin completes the order.

Well, as a WooCommerce store owner, it can be a hassle for you to manage both eCommerce activities & customers at the same time. Therefore, the above integration surely helps you to boost your business by simplifying the whole process.

How To Manage Your Employees’ Payslip Using WP ERP Payroll Extension

Well, smart and skilled employees are assets for any company. Their effort & dedication directly impacts the company’s growth. So if you are facing problems in managing your large WooCommerce store & customers, a group of skilled employees can easily do the task for you.

So you might be thinking how can I manage my online store & employees at the same time!😮

HR module will provide detailed employee management along with leave requests, promotions, increments, performance logs, announcements, email notifications & more!

Yes, like accounting modules, WP ERP has another prominent module which is WP ERP HRM. With it, you can increase team productivity to establish an error-free work environment. Thus it will accelerate workflow among the employees.

Now, let’s see how to easily utilize the Payroll extension of the WP ERP HRM module to create employee lists & manage their remuneration in a structured way.

Prerequisites of using payroll extension

After you successfully installing WP ERP and activating Payroll Extension, you’ll get an initial setup wizard. Here you’ll get three options to pay your employees, via cash, cheque, and bank

WP ERP Payroll

Now select the payment method from three different options. In our case, we have selected “Bank” as it is the easiest way.

ERP accounting module

After choosing the Bank, you’ll need to add a pay calendar. That’s all about the Setup Wizard of WP ERP Payroll extension.

How to use payroll extension – An Easy User Guide

Before sending salaries to your employee accounts, first of all you need to create a pay calendar.

To do that navigate to WP ERP> HR> Payroll > And Create a pay calendar.

Adding a pay calendar

After you click on it, you need to give a title of that pay calendar. Choose monthly, weekly or bi-weekly, etc.

Creating Pay calendar

Now it’s time to add employees to the pay calendar. You can add individual department or designation, or directly add the employees by searching their names.

ERP Accounting

After that you could see that all of your employees are successfully added into the Pay Calendar.

Start & customize pay run

Now it’s time to start the Pay Run option to enable the payment process. So start with the same page where you started your calendar setup. And just simply click on “Start Pay Run”.

After you click on the Pay Run button, you will get the “Pay Run” Page. Here, you need to complete four steps.

Pay run steps

Here, you can see the name of your employees according to their departments & designation. Click on “Next”.

ERP Accounting

In this section, you can define your allowance & deduction to particular employees. Then carry on with the “Next” button.

The third section is dedicated to “PaySlips”.

Payroll Pay Slip

This is the pay statement you can share with your employees after every time you’ve sent a salary. Now click the “Next” button again.

After you approve this Pay Run, you will see that the process gets greenlit on the next page.

Hence, anytime you need it, you can easily monitor all of your Pay Run list reports. So this is how you can automate your business’s salary system to pay your employees in time with a hassle-free process.

For more info check out the easy user guide here: Create Employee Payment Reports for Better Decision Making😊

👉 Or, you can check out the following video tutorial. It will give you an overall idea on how to perfectly use Payroll extension to create a salary sheet for your WordPress eCommerce site.

Benefits of Accounting ERP System & How It Can Uplift The Business Growth

ERP Accounting

The accounting department of any company plays a vital role as it helps to come up precisely with the company’s overall budget. Also, a smart accounting with ERP solution can easily calculate the overall financial records, estimate the capital requirements, generate reports, and more.

Therefore, as an eCommerce business owner, you can swiftly handle these financial activities to manage payments, allocate costs for various activities such as labor, raw material, and transportation, etc.

Well, there are many areas that you can take help from an Accounting ERP. So here are some of the benefits below:-

  • It adds, & manages all your HRM & accounting needs
  • Helps to handle billing, payment, & calculate revenue on time
  • Gives you quality data of your employees & financial insights 
  • You can easily generate the report whenever you need it
  • Reduce the risk from duplicate data entry
  • Tracks every bit of your employees & customers activities
  • Moreover, guides you to become a perfect accounting manager

👉 You can also read: The Ultimate Guide to Managerial Accounting (Part II)

Final Thought

Well, the eCommerce business is growing fast. And adding multiple solutions can be a daunting task as you need to manage your online store & accounting needs at the same time. In fact, it can become a huge ask when you’ll generate the individual reports at the end of the month.

So instead of utilizing multiple solutions on business, you should try a merged solution where you can efficiently supervise all these things staying on a simple and single dashboard. And so in order to drive more sales & take your business to the next level adopting an accounting ERP system could be a wise choice and a big chunk for your overall eCommerce business growth.

Lastly, throughout the post, we tried our best to convey the basic functions of the Accounting ERP system and tried to demonstrate how it can easily drive more success for your e-commerce site. At the same time, we have also shown a process to create an employee salary sheet.

So it’s high time that you utilize WP ERP for your business!😊

About Nahid Sharif

Nahid is a marketer by profession and writer by passion, the feeling of independence and free thinking always keeps him going! If not writing, he’s either running his eyes over the science fiction stories or playing acoustic guitar, writing lyrics and taking photos of nature!

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